Regulations governing Student Group Evaluation
NTU Student Group Judging Method
Passed by the NTU Student Government and Group Counseling Committee on April 27, 2000
Revised and passed by the NTU Student Government and Group Counseling Committee on December 29, 2003
Revised and passed by the NTU Student Government and Group Counseling Committee on December 17, 2007
Revised and passed by the NTU Student Government and Group Counseling Committee on April 14, 2008
The set of regulations is stipulated to counsel the sound development of the student groups, encourage the groups to elevate the activity quality, improve the honor of the groups and promote the exchanges of the student groups.
Article 2 Subjects under evaluation
Any student group that is founded for a full year (and more), submit the basic form of the student group on that school year, and accept the subsidy, borrow any equipment or receive other administrative support from the school shall be subject to evaluation.
Article 3 Evaluation time
Evaluation time: The evaluation is done on a yearly basis, which is basically conducted in March.
Article 4 The constitution of the council
The council comprises 2 group counselors from the Office of Student Affairs, 1 group counselor from the College of Social Sciences and College of Medicine respectively, 1 counselor from the School of Professional and Continuing Studies, 1 group counselor from Student Activity Center, 5 persons who are responsible for student governments and 10 experts from inside and outside the school. The 5 responsible persons of the student governments shall be elected in the student group cadres’ seminar. The 10 experts shall be recommended by the Student Government and Group Counseling Committee. The tenure lasts for 1 year; the member can serve another term of the office if re-elected.
Article 5 The Categorization of the evaluation
The evaluation is categorized by the academic category, entertainment category, service category, arts and culture category, association category, integration category and physical fitness category.
Article 6 Methods of the evaluation
The evaluation for the abovementioned category is conducted within a timeframe respectively.
All the categories of the groups shall prepare related materials regarding their performances and display such materials in assigned venues, with students at present to give explanations or to be interrogated. The group that does not assign any representative to give explanations or answer interrogations shall be evaluated by the councilors by the mere materials in display, and, if the rights are eroded, cannot protest in any way.
The councilors give the grade respectively for the evaluated items according to the materials in display, and can make further interrogations and visits to evaluate the content of the results or displays. The representatives of the groups can give explanations for the evaluation to proceed more smoothly, only the explanation cannot hinder the proceeding of the evaluation.
Article 7 Evaluated items
Group archives (including the short history, the cadre, the roll of members, constitution, election and transfers and meeting minutes)
Group account book and the preservation of property and facility
Group activity and performance
Group office and the cleaning up of the rented place
The size of the group and the attendance of the group members
The coach’s evaluation of the group
Integration evaluation: The councilors convened an evaluation meeting before the evaluation procedure, forming a consensus for the evaluation and deciding the percentage for each and every evaluation item.
Article 8 Evaluation standards
Advanced honors: the first 5% of all categories
Excellence: the first 15% of all categories
Average: All categories that are not included as advanced honors or excellence are listed as average.
Special awards can be granted to those groups with excellent performance according to the circumstances, such as Best Leadership Award, Best Activity Award, Best Creativity Award and Best Expenditure Allotment Award.
Article 9 Rewards and Punishments
The medal of the “Group with Advanced Honors” is granted to the group with advanced honors, and the responsible person is awarded with a certificate. The cadre members and the responsible person shall be rewarded and recommended to join in the election of the national excellent groups hosted by extra-school organizations or the Ministry of Education.
The group with advanced honors can be exempt from evaluation on condition that it attends at least one exchange meeting.
The excellent group is awarded with a certificate of the “Excellent Group” and the responsible person is granted with a certificate too.
Each average group is granted with a certificate of Attendance.
In order to finance the groups in collecting and compiling evaluation data, the School shall deliver some bonuses to the groups under evaluation according to the yearly budget planning.
The set of regulations is promulgated and becomes effective after being passed by NTU Student Government and Group Counseling Committee; the same procedures shall be undergone for future’s revisions.